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District Budget

2012-2013 YACT budget 

2013-2014 YACT budget


District Budget Success Guide


Districts set goals that focus on the efforts of the district team. These goals target establishing new clubs, emphasizing membership growth in existing clubs, training officers, as well as helping clubs achieve and maintain quality club programming. It takes money to achieve these goals.

The budget is a team effort! It is an estimate and the district team will be evaluating the results monthly. 

Here are the steps taken per Toastmasters International to develop a district budget:

Step One

Gather your materials:

  • Your District Success Plan
    The District Success Plan is what drives the budget, so please make it mirror the budget. Emphasis must be placed on items that contribute directly to the critical success factors of training, club extension, membership growth and educational achievements. You should understand the costs involved in making the plan happen and know the estimated funds available to the district.
  • Download the Annual Budget template
  • Print this memo: District Budget Success Guide
  • Download Policy 8.3 and 8.4 and Protocol 8.4, District Leader Expenses and District Fiscal Management
  • Historical Financial Information
    Its important to review the financial statements monthly in order to monitor the actual expenses as compared to budget.

Step Two

Step Three

  • Complete the annual budget template. 
    • Keep in mind that at the end of the year, the district must retain on reserve an amount equal to 25% of the district’s prior year income.

Step Four

  • Discuss completed budget with Division Governor (DG), Lt Gov Education and Training (LGET), Lt Gov Marketing (LGM), and District Treasurer

Step Five

  • Complete narrative section of budget
    • Use the narrative to explain different events and expectations for the coming year. WHQ reviews the comments and may ask for additional information. Remember, if it is not budgeted for, there may not be funds for it in the future. Be as detailed as possible in your narratives.  

Step Six

  • DG, LGET, LGM and treasurer sign certification page

Step Seven

  • Present at district council meeting to obtain budget approval
    • The review of the mid-year treasurer's report is a good time to evaluate how well you are meeting the district goals and what resources will be necessary to achieve the goals in the next six months.

Step Eight

Submit approved budget to World Headquarters by September 30.


Updated: October 6, 2013

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